With Comply you can easily track Paraeducator hours (20 per year).
In order for these hours to be tracked, users need to be identified as a Paraeducator’s within the software. To do so, please follow the steps below on how to mark users as Paraeducators.
How to identify users as Paraeducators
There are two ways to identify Paraeducators in Comply.
1. To identify a single end user as a Paraeducator, go to User Management --> All Users --> search for and locate the user in question --> Actions --> Edit. Once on the edit profile page, ensure that the box for Paraeducator is checked off (see example screen grab below).
2. To identify multiple end users as Paraeducators in bulk, go to User Management --> Bulk Update Users. To identify Paraeducators within Comply, click the Download All Users button. Access the downloaded .csv file and identify each end user with a "Yes" in the column "Is a Para Educator," and upload the revised .csv file.
How to use Paraeducator Templates
Templates are available for Paraeducator related items. These two templates are great beginning tools for building, tracking and recording Paraeducator hours within Comply.
1. Paraeducator (Hours Previously Earned)
2. Paraeducator Hours (Physical Sign-In and PD Feedback Form)
To access Templates, go to Supervision Management -->Templates --> and search and locate the Template for Paraeducators. Next, from the item's detail page, select Actions --> Duplicate. From the edit compliance item page, customize the item to the unique needs of your school district.
How to access the Paraeducator Report
The total number of hours that a Paraeducator has accumulated in a given school year can be viewed via the Paraeducator Report.
To access this report, go to Reporting --> Act 48 Paraeducator Report --> View. Please note that only the hours that have been approved inside the Comply software will be reported. Paraeducator hours are recorded according to "Completed Date" of the compliance item.
Important Note: The Paraeducator Report will default to current calendar year. If you need to view a particular time period you may adjust the dates by choosing the calendar icon and then searching.
How to send hours to PERMS for Paraeducators with a PPID number or exclude submission to PERMS
If a paraeducator has a PPID number, not only can you track their paraeducator hours, but when needed you can also send those earned hours to PERMS. How does this work? Upon approval of a compliance item or request item, if a paraeducator has a PPID number the approval modal will include a Submit to PERMS option (see screen grab below). By default, the Submit to PERMS toggle will be set to YES. That is, because the paraeducator has a PPID number, the system will attempt to send the hours to PERMS upon approval.
If you do not want to send the hours to PERMS, then before approving, change the Submit to PERMS toggle to No.
For example, if the paraeducator submits a request for paraeducator hours for a professional development event that they attended at PaTTAN, you would not want to send those hours to PERMS. This is because PaTTAN is an approved provider, and they are required to send earned hours to PERMS. Therefore, when approving such a request, you will not want to send the hours to PERMS because the paraeducator will get double the earned hours. In that instance, before approving change the Submit to PERMS toggle to No. Note - For this example, when the submission is approved, the paraeducator icon will turn green and the Act 48 icon will remain grey.
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