Many districts track Flex Time (Flexible Professional Development Time) to monitor district-specific professional learning requirements outside of — or in addition to — Act 48. Flex Hours are frequently used to track progress toward a required total. Once educators meet that requirement, they are often excused from a scheduled inservice day.


Flex Hours may include:

  • District-led professional development

  • Internal initiatives and training

  • Workshops that do not require Act 48 submission

  • Activities that are tracked locally but not (necessarily) reported to PERMS


While some districts attempt to manage Flex Hours using spreadsheets or manual processes, Comply provides a centralized, automated solution that allows you to:

  • Assign and track Flex Hours across all staff

  • Configure Flex independently from Act 48

  • Maintain documentation and proof of completion

  • View live summary reports of Flex Hours earned 

  • Export reports for building-level or district-level analysis

How to Track Flex Hours in Comply

Flex Hours can be tracked in both:

Tracking Flex Hours on a Compliance Item

Use this option when the district assigns or manages the activity centrally (e.g., district PD session, training, workshop).

Step 1: Edit or Build a Compliance Item

  1. Go to Supervision Management → All Items

  2. Edit an existing item OR click Add Item







Step 2: Enable Flex

  1. Locate the Flex section or tab

  2. Turn Flex Applicable = Yes

  3. Enter the number of Flex Hours

  4. Fill out the remaining details for your Flex item.
    Save and Publish (if applicable)




Note: 
- An approval stage is required for compliance items that reward flex hours.
- Compliance items that reward flex hours are not required to be configured for Act 48

Step 3: Review How Flex Appears

Once the item is published:

  • Flex will be visible in the item’s details.

  • Approved users will earn Flex Hours based on the configured value.




  


Note: The number of flex hours awarded to each user can be configured individually by clicking on the "i" icon to view the user details.




Tracking Flex Hours on a Request Item

Use this option when employees initiate the activity (e.g., conference attendance, credit approval, workshop request).

Step 1: Edit or Build a Request Item

  1. Go to Requests → Request Management

  2. Open an existing request item OR Create Request




Step 2: Enable Flex on the Request

  1. Locate the Flex section

  2. Turn Flex Applicable = Yes

  3. Choose how Flex will be tracked (if applicable):

    • Item-Based – hours are set by the district on the item

    • User-Based – hours/details are entered by the employee as part of the request

  4. Configure the rest of the item

  5. Save and Publish



Note:
- Approval stages are required on requests that reward flex hours
- Follow-Up stages can be configured with the flex item
- Requests that reward flex hours are not required to be configured for Act 48
- You can provide users with suggested/pre-filled event details for user-based flex requests by completing the Hours, Event Name and Event date fields. Note that users can choose to accept or override these suggested values





Step 3: Follow the Approval Workflow

Once a request is:

  • Submitted

  • Reviewed

  • Approved

Flex Hours will be awarded based on the item / user configured value.



Note: The number of flex hours awarded to each user can be configured individually by clicking on the "Details" button to view the user details.




Where Can I See Flex Hours?

Flex Hours can be viewed relevant item roster details (see above). To see number of Flex Hours earned across multiple items (compliance and requests), you can do so from the Flex Hours Report.


Reporting: Export Flex and Act 48 Reports to CSV